A pricing plan sets your venue hire price for a stretch of event dates, for some or all of your venues and event types. You start from a base price and add the things that move it: seasons, weekends, key dates and so on. You can switch a plan on and off, copy it and adjust it, so next year's prices never touch this year's.
What goes into a plan
| Section | What it does |
|---|---|
| Base prices | Your venue hire fee, plus an optional catering minimum per guest. Everything else builds on this. |
| Seasonal bands | Group months into peak, shoulder and quiet (or whatever suits you), each with its own uplift or discount. |
| Day of week | Saturdays up 15%, weekdays down 25%: the usual shape of a venue's week. |
| Guest-count tiers | A different price for small or large parties, e.g. 10% off under 40 guests. |
| Lead-time inflation | Adds a percentage for each year between the enquiry and the event, so a wedding booked two years out covers your price rises. |
| Key dates | Bank holidays, New Year's Eve, Valentine's Day and your own special dates. |
| Manual date overrides | Fix one date at an exact price. It replaces everything above, which is handy for a one-off deal. |
| Venue closed | Days you don't take events, such as every Monday or over Christmas. Guests can't pick them. |
Each adjustment can be a percentage or a fixed amount in pounds. You can also round the final price to the nearest £1, £25, £50 or £100.
How the price is worked out
If the venue is closed that day, the date can't be booked. If there's a manual override, that price is used. Otherwise Innkept takes the base price and applies, in order: season, day of week, guest numbers, lead time and key dates, then rounds it.
The calendar beside the editor colours every day by its price. Click a day to see each step:
Saturday 13 June 2026 £6,120
Base venue hire £4,000 £4,000
Seasonal band Peak +30% £5,200
Saturday +15% £5,980
Lead time 0.8 yr × 3%/yr £6,120The calendar updates as you edit, so you can see where prices move before you save.
Which events a plan covers
- Dates: the event dates the plan covers. Usually a calendar year, but any range works.
- Locations: leave empty for every venue, or pick some.
- Event types: leave empty for every type, or pick "Wedding" for a weddings-only plan.
- Priority: if two plans cover the same event, the higher number wins.
- Status: Draft, Active or Archived. Only active plans price quotes.
Plans go by the event date, not the day the guest enquired. A June 2026 wedding uses your 2026 plan, whenever they asked.
Copying a plan for next year
Every plan has a Duplicate option. It suggests:
- The same name with next year in it ("2026 weddings" becomes "2027 weddings").
- Dates moved forward one year.
- Prices up 5%.
The copy starts as a draft. The price change applies to your base prices and manual overrides. Percentage adjustments carry over as they are. Fixed £ adjustments in the other sections aren't changed, so check those before you switch the copy on.
Layering plans with priority
A common set-up is a plan for the year plus a plan for the party season:
- 2026 weddings: 1 Jan to 31 Dec, priority 100, your normal prices.
- Christmas 2026: 15 Nov to 5 Jan, priority 200, party-season prices.
Both are active. A December event matches both, and the Christmas plan wins because its priority is higher. An October event only matches the yearly plan.
Draft, active, archived
- Draft: not used for quotes yet. For plans you're still working on.
- Active: used for quotes on dates it covers.
- Archived: kept for your records, never used for new quotes. Quotes it already priced don't change.
Change the status from the plan list or at the top of the editor. You don't need to delete a plan to take it offline.